Hays Praise Bylaws(Updated July 21, 2017)
ARTICLE I. NAME
The name of this community shall be The Hays Praise Emmaus Community, hereinafter referred to as the Fourth Day Group.
ARTICLE II. PURPOSE
Section 1. The purpose of the Fourth Day Group shall be to inspire, challenge, and equip church members for Christian action in their homes, churches, places of work, and the world community through the Emmaus experience.
Section 2. The Fourth Day Group is affiliated with the International Emmaus Program of Upper Room Ministries, Nashville, Tennessee.
Section 3. The activities of the Fourth Day Group shall be restricted to those in compliance with Internal Revenue Code §501(c)(3).
ARTICLE III. MEMBERSHIP
Section 1. All persons who have completed a weekend experience of the Walk to Emmaus sponsored by an Upper Room Emmaus community shall be members of a Fourth Day Group.
Section 2. Persons who have completed a Walk to Emmaus, Chrysalis, Cursillo, Tres Dias or Kairos may become members by participating in the activities of the Fourth Day Group and asking the secretary of the local Fourth Day Group to include their names on the mailing list.
ARTICLE IV. BOARD OF DIRECTORS
Section 1. Purpose
Direction of the Fourth Day Group shall be vested in a Board of Directors.
Section 2. Composition
The Board of Directors (The Board) shall consist of two (2) members from each of the local areas, the Hays Praise Community Newsletter Coordinator as ex officio member, the past Lay Director as ex officio member, the Cross Roads Chrysalis Representative for Hays Praise, a minimum of two (2) Clergy and an Executive Board which consists of six (6) officers to include: Lay Director, Assistant Lay Director, Treasurer, Secretary, Upper Room Representative and Walk Registrar.
ARTICLE V. OFFICERS OF THE BOARD
Section 1. Officers
((From))Officers shall be the Lay Director, Assistant Lay Director, Secretary, and Treasurer; and in the case of absences will chair meetings in this order. The Assistant Lay Director must be eligible to serve an additional year on the Board and serve as the Lay Director if elected to that post. Officers can accept responsibility for a work area in addition to an elected position on the Board.
Officers shall be Lay Director, Assistant Lay Director, Secretary, Treasurer,
Upper Room Representative, and Walk Registrar, in the case of absences will chair
meetings in this order. The Assistant Lay Director must be eligible to serve an
additional year on the Board and serve as the Lay Director if elected to that post.
Officers can accept responsibility for a work area in addition to an elected
position on the Board.
Section 2. Election of Officers
((FROM))The Fourth Day Group Lay Director shall serve as Chair of the Board. Both Lay Director and Assistant Lay Director are required to have worked a minimum of five (5) walks to hold this position.
The Board Lay Director shall activate a Nominating Committee, chaired by the
Assistant Lay Director to create a slate of nominees for positions to be filled.
A call for officer nominations shall be sent to the Fourth Day Group by the
Communications contacts from each local group. Input from this call will be forwarded to
the chair of the Nominating Committee. The nominees will be approved by the Board, then forwarded
to Fourth Day Group by local communications contacts. The Nominees will be approved, after a call
for nominations from the floor, at the November Fourth Day Meeting. The Fourth Day Group Lay
Director shall serve as the Chair of the Board. Both Lay Director and Assistant Lay Director are
required to have worked a minimum of five (5) Walks to hold this position.
Section 3. Board Terms
All positions on the Board of Directors will be three (3) year terms from January 1 to December 31. No member shall serve more than six (6) consecutive years unless (a) the local community is unable to elect a replacement or (b) two-thirds (2/3) of the members of the Board agree to allow that member an additional term. After a one-year hiatus from the Board, a previous member may serve again.
Section 4. Spiritual Director
The Spiritual Director of the Fourth Day Group shall be selected annually by the Board of Directors. The Spiritual Director is required to be present at all Board meetings, including any special called meetings. If the appointed Spiritual Director cannot attend a meeting he will send a replacement Spiritual leader who has been trained according to the Upper Room Emmaus Guidelines.
ARTICLE VI. MEETINGS
Section 1. The Board shall meet no less than four (4) times per year or as otherwise deemed necessary.
Section 2. Quorum
Ten members of the Board of Directors present at a duly called meeting shall constitute a quorum. A motion may be approved by two-thirds (2/3) majority vote of a quorum at a regular called meeting.
Section 3. Special Meetings
Special Board meetings may be called by the chair or when requested in writing by 10 members of the Board.
ARTICLE VII. COMMITTEES
Section 1. The Board of Directors shall name Board members to chair committees as deemed necessary.
Section 2. The Chair of the Board will be an ex-officio member of all standing committees.
Section 3. All committees shall bring recommendations to the Board for approval.
ARTICLE VIII. WALK TO EMMAUS
Section 1. The Fourth Day Group shall follow the guidelines of the Upper Room Walk to Emmaus program in the presentation of the three-day (72-hour) experience Walk to Emmaus.
Section 2. The Board of Directors shall have general oversight in all matters relating to the local Walk to Emmaus Groups.
Section 3. The Board of Directors shall choose a Lay Director for each Walk to Emmaus weekend.
Section 4. The Board Representative for the Walk to Emmaus weekend must have been a past Lay Director of a Walk and shall be a current member of the Board. In the event a current member of the Board cannot serve on a Walk as a Board Representative, then a past Board member may be selected by the current Board and placed on that Walk.
Section 5. Lay Directors must attend Lay Directors Training before their first Team Meeting.
Section 6. The Board shall establish a Team Selection Committee. This committee shall consist of one Board Representative, with one person from each local area totaling at least four (4) present to approve. Selection members must be active in their local area with at least three (3) of the members experienced (worked 3 Walks).
Section 7. The Spiritual Director and clergy team for each Walk to Emmaus shall be selected by the chosen Lay Director for that particular Walk and submitted to the team selection committee for recommendation and then to the Board for approval.
ARTICLE IX. AMENDMENTS
Section 1. Proposed amendments may be presented to the Board by any member of the Fourth Day Group one (1) month in advance of consideration by the Board.
Section 2. If the amendments are voted in the affirmative by a two-thirds (2/3) vote of the entire Board, they will be circulated to the membership via the Hays Praise newsletter, and if no petitions signed by at least 25 Fourth Day Group members objecting to the new amendments are received, the amendments will be considered adopted. Any objections must be received within 60 days of the sending of the notification. If an objection petition is received, the amendment will be considered in a separate called meeting of the entire Fourth Day Group and decided by a majority (50% + 1) vote of those in attendance.
ARTICLE X. DISSOLUTION
Upon the dissolution of this organization, assets shall be distributed for one or more exempt purposes within the meaning of §501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose.
ARTICLE XI. RATIFICATION
The bylaws take effect immediately upon certification by the Board that a majority of ballots were approved by the Fourth Day Group.
The undersigned hereby certifies that the foregoing Bylaws were adopted in accordance with Article IX, Section 2, effective the 20th day of July, 2017.
Nancy Hardin, Secretary